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Northwestern University Library

Guide to the Northwestern University Settlement Association Records Financial Records 1918/1971

Overview of the Collection

Title:

Northwestern University Settlement Association Records Financial Records

Dates:

1918-1971

Collector:

Northwestern University Settlement Association

Size:

29.00

Repository:

Northwestern University Archives

Deering Library, Room 110
1970 Campus Dr.
Evanston, IL, 60208-2300
URL: http://www.library.northwestern.edu/archives
Email: archives@northwestern.edu
Phone: 847-491-3354

Abstract:

The Northwestern University Settlement Association was founded in 1891 by a group of administrators and faculty from Northwestern University in order to provide social services, educational programs, referrals, and emergency relief to a poor immigrant neighborhood on Chicago’s near northwest side. This series contains the financial records of the Northwestern University Settlement. The records fill twenty-eight boxes and span the years from 1918 to 1971. A run of ledgers forms the bulk of the series.

Historical Information

The Northwestern University Settlement Association was founded in 1891 by a group of administrators and faculty from Northwestern University in order to provide social services, educational programs, referrals, and emergency relief to a poor immigrant neighborhood on Chicago's near northwest side. In 1901, after three moves, the Settlement was established in the building at 1400 West Augusta where it continues to operate as a community center.

Early Settlement activities centered around acculturating the largely immigrant population of the 16th Ward and included a picture loan service, a small library, and dance and music classes. Shortly after its founding, though, the Settlement began to offer additional eleemosynary services relating to public health and hygiene. During the Great Depression, the Settlement suspended many of its regular programs in order to dispense food, fuel, clothing and medicine to needy families. During World War II, the Settlement became a draft registration center and played an active role in various home front activities. In the 1950s and 1960s the Settlement greatly expanded its network to civic, service, social, fraternal, vertran and church organizations and offered many more citizenship and English classes. In the early 1980's, a project to establish an online database for the Settlement program records was initiated. Prior to that time, all program records had been handwritten on index cards and filed in thousands of family files.

For additional historical background on the Settlement, see the historical summary which forms a part of the descriptive inventory for Series 41/1, the General Administrative Records. See also the informal history prepared for the Settlement's centennial, "The Worn Doorstep," by Mark Wukas (Chicago: Northwestern University Settlement Association, 1991).

Access Terms

This Collection is indexed under the following controlled access subject terms.

Corporate Name:

Northwestern University Settlement Association--Administration

Topical Term:

Social settlements--Illinois--Chicago--Administration

Social work administration--Illinois--Chicago

Administrative Information

Acquisition Information

The Northwestern University Settlement donated these records to the University Archives on October 15, 1990 and February 1, 1991 (Accession #91-51).

Processing Information

Timothy J. Waltz; March 21, 1991.

Conditions Governing Access

The series may be used only with permission of the University Archivist.

Related Materials

The records' original arrangement, in alphabetical order by subject, was retained, but several large, coherent categories were separated from the General Administrative Files, organized separately, and assigned their own series numbers.

The following is a list of each separated series. Listed is the corresponding Series Number, Title, Dates, and Volume for each separation

41/1; General Administrative Files; 1891-1995; 76 boxes

41/2; Case Files; 1908-1976; 91 boxes

41/3; Delinquent Boys Case Files; 1929-31, 1938-9; 7 boxes

41/4; Financial Records; 1918-1971; 29 boxes

41/5; Clubs and Classes Attendance and Registration Cards; 1936-1953; 25 boxes

41/6; Photographs; 1890-1991; 8 boxes

41/7; Scrapbooks; 1892-1984; 20 boxes

41/8; Evanston Woman’s Board; 1911-1990; 7 boxes

41/9; North Shore Junior Board; 1937-1992; 14 boxes

41/10; Lenora E. Clark Diary; 1906-1910; 1 box

41/11; Food Client Records; 1985-1986; 3 boxes

Arrangement of Materials

This series contains the financial records of the Northwestern University Settlement. The records fill twenty-eight boxes and span the years from 1918 to 1971. A run of ledgers forms the bulk of the series. These typically feature information organized into the following categories: trial balance, bank statements, cash received, income, expense, journal, check records, voucher registers, assets, liabilities, and accounts payable. The ledgers are arranged in chronological order.

Scope and Contents

This series contains the financial records of the Northwestern University Settlement. The records fill twenty-eight boxes and span the years from 1918 to 1971. A run of ledgers forms the bulk of the series. These typically feature information organized into the following categories: trial balance, bank statements, cash received, income, expense, journal, check records, voucher registers, assets, liabilities, and accounts payable. The ledgers are arranged in chronological order.

Brief trial balance records document monthly or bimonthly totals of money spent and received in various areas such as buildings and repairs, endowment funds, and special purpose funds. Amounts are organized and arranged by account name and category of receipt or expenditure. The information found in trial balance records is used to prepare balance sheets.

Bank statements note monthly bank activity including withdrawals, deposits, and checks outstanding. These statements are arranged chronologically.

Cash received is a daily chronological account of money received and includes a description of the payment and its amount.

The income and expense categories record funds received or expended for such purposes as dues, donations, camp fees, salaries, conferences, supplies, and other regular activities of the Settlement. The records are categorized according to these purposes and are arranged thereafter in chronological order.

The journal documents monthly Endowment and Special Purpose fund activity; information is recorded by fund within each monthly listing.

Check records and voucher registers are two records which note the same monthly transactions and display the same information including check amount, check number, voucher number, and a description of the transaction. Check records are organized sequentially by check number, while voucher registers are arranged sequentially by voucher number.

Information relating to assets is arranged monthly within subject groups or according to established fund areas. Pertinent records detail monthly totals for petty cash and accounts receivable.

Liabilities are recorded monthly according to subject categories; various funds and accounts payable are totaled monthly.

Accounts payable features an alphabetical record of all individuals and organizations having dealings with the Settlement within a given year. Each transaction record notes an amount and, occasionally, a pertinent description.

Funds are listed individually by name in alphabetical order. Most prominent among these are the Endowment Fund, New Building Fund, Repairs Fund, and Special Purposes Fund. Under each fund is noted debit and credit purposes, amounts, and transaction descriptions.

Monthly income and expense records account for totals in different areas such as dues, camp, gifts and trusts, conferences, supplies, transportation, and other administrative financial transactions.

Another run of ledgers document the financial affairs of the Settlement's Resident's Club. These ledgers are arranged chronologically and, with some gaps, span the period 1928-1952. Each features a dated record of debits and credits owed by or payable to individual or institutional members of the club. Transactions are keyed sometimes to Settlement voucher and journal entry records.

Finally, a few oversize and characteristically terse general ledgers from the period 1918-1919 along with a Settlement payroll book, 1950-1951, complete the series.

Addition, Box 29

This addition to the Northwestern University Settlement Financial Records fills one archival box and spans the dates 1934 to 1985. A run of ledgers forms the series, the majority of which are for the Neighborhood Guild. These typically feature information organized into the following categories: trial balance, bank statements, cash received, income, expense, journal, check records, voucher registers, assets, liabilities and accounts payable. The ledgers are arranged in a rough chronological order.

The last two folders consist of the Residents Club financial ledgers from 1955-1956 and 1966. These are also arranged in a rough chronological order.

INVENTORY

Box 1

Folder 1

Ledger

1924-1927

Box 1

Folder 2

Ledger

1924-1927

Box 1

Folder 3

Ledger

1924-1927

Box 1

Folder 4

Ledger

1928

Box 2

Folder 1

Ledger

1929

Box 2

Folder 2

Ledger

1930

Box 2

Folder 3

Ledger

1931

Box 2

Folder 4

Ledger

1932

Box 3

Folder 1

Ledger

1933

Box 3

Folder 2

Ledger

1934

Box 3

Folder 3

Ledger

1935

Box 4

Folder 1

Ledger

1936

Box 4

Folder 2

Ledger

1937

Box 4

Folder 3

Ledger

1937

Box 4

Folder 4

Ledger

1938

Box 5

Folder 1

Ledger

1938

Box 5

Folder 2

Ledger

1939

Box 5

Folder 3

Ledger

1939

Box 5

Folder 4

Ledger

1940

Box 5

Folder 5

Ledger

1940

Box 5

Folder 6

Ledger

1941

Box 6

Folder 1

Ledger

1941

Box 6

Folder 2

Ledger

1941

Box 6

Folder 3

Ledger

1942

Box 6

Folder 4

Ledger

1942

Box 6

Folder 5

Ledger

1942

Box 6

Folder 6

Ledger

1943

Box 7

Folder 1

Ledger

1943

Box 7

Folder 2

Ledger

1943

Box 7

Folder 3

Ledger

1943

Box 7

Folder 4

Ledger

1944

Box 7

Folder 5

Ledger

1944

Box 8

Folder 1

Ledger

1944

Box 8

Folder 2

Ledger

1945

Box 8

Folder 3

Ledger

1945

Box 8

Folder 4

Ledger

1945

Box 8

Folder 5

Ledger

1945

Box 9

Folder 1

Ledger

1946

Box 9

Folder 2

Ledger

1946

Box 9

Folder 3

Ledger

1946

Box 9

Folder 4

Ledger

1947

Box 9

Folder 5

Ledger

1947

Box 10

Folder 1

Ledger

1947

Box 10

Folder 2

Ledger

1948

Box 10

Folder 3

Ledger

1948

Box 10

Folder 4

Ledger

1948

Box 10

Folder 5

Ledger

1949

Box 11

Folder 1

Ledger

1949

Box 11

Folder 2

Ledger

1949

Box 11

Folder 3

Ledger

1950

Box 11

Folder 4

Ledger

1950

Box 11

Folder 5

Ledger

1950

Box 12

Folder 1

Ledger

1951

Box 12

Folder 2

Ledger

1951

Box 12

Folder 3

Ledger

1951

Box 12

Folder 4

Ledger

1952

Box 12

Folder 5

Ledger

1952

Box 13

Folder 1

Ledger

1952

Box 13

Folder 2

Ledger

1952

Box 13

Folder 3

Ledger

1953

Box 13

Folder 4

Ledger

1953

Box 13

Folder 5

Ledger

1953

Box 14

Folder 1

Ledger

1954

Box 14

Folder 2

Ledger

1954

Box 14

Folder 3

Ledger

1954

Box 14

Folder 4

Ledger

1955

Box 14

Folder 5

Ledger

1955

Box 15

Folder 1

Ledger

1955

Box 15

Folder 2

Ledger

1955

Box 15

Folder 3

Ledger

1956

Box 15

Folder 4

Ledger

1956

Box 15

Folder 5

Ledger

1956

Box 16

Folder 1

Ledger

1956

Box 16

Folder 2

Ledger

1957

Box 16

Folder 3

Ledger

1957

Box 16

Folder 4

Ledger

1957

Box 16

Folder 5

Ledger

1958

Box 17

Folder 1

Ledger

1958

Box 17

Folder 2

Ledger

1958

Box 17

Folder 3

Ledger

1958

Box 17

Folder 4

Ledger

1959

Box 17

Folder 5

Ledger

1959

Box 18

Folder 1

Ledger

1959

Box 18

Folder 2

Ledger

1960

Box 18

Folder 3

Ledger

1960

Box 18

Folder 4

Ledger

1960

Box 19

Folder 1

Ledger

1961

Box 19

Folder 2

Ledger

1961

Box 19

Folder 3

Ledger

1961

Box 19

Folder 4

Ledger

1962

Box 20

Folder 1

Ledger

1962

Box 20

Folder 2

Ledger

1962

Box 20

Folder 3

Ledger

1963

Box 20

Folder 4

Ledger

1963

Box 21

Folder 1

Ledger

1964

Box 21

Folder 2

Ledger

1964

Box 21

Folder 3

Ledger

1965

Box 21

Folder 4

Ledger

1965

Box 21

Folder 5

Ledger

1965

Box 22

Folder 1

Ledger

1966

Box 22

Folder 2

Ledger

1966

Box 22

Folder 3

Ledger

1966

Box 22

Folder 4

Ledger

1967

Box 22

Folder 5

Ledger

1967

Box 23

Folder 1

Ledger

1967

Box 23

Folder 2

Ledger

1968

Box 23

Folder 3

Ledger

1968

Box 23

Folder 4

Ledger

1969

Box 23

Folder 5

Ledger

1969

Box 24

Folder 1

Ledger

1969

Box 24

Folder 2

Ledger

1970

Box 24

Folder 3

Ledger

1970

Box 24

Folder 4

Ledger

1970

Box 24

Folder 5

Ledger

1971

Box 25

Folder 1

Ledger

1971

Box 25

Folder 2

Resident's Club

1928-1931

Box 25

Folder 3

Resident's Club

1928-1931

Box 25

Folder 4

Resident's Club

1928-1931

Box 25

Folder 5

Resident's Club

1932

Box 25

Folder 6

Resident's Club

1933

Box 25

Folder 7

Resident's Club

1934

Box 26

Folder 1

Resident's Club

1935

Box 26

Folder 2

Resident's Club

1938

Box 26

Folder 3

Resident's Club

1939

Box 26

Folder 4

Resident's Club

1940

Box 26

Folder 5

Resident's Club

1941

Box 26

Folder 6

Resident's Club

1942

Box 27

Folder 1

Resident's Club

1946

Box 27

Folder 2

Resident's Club

1947

Box 27

Folder 3

Resident's Club

1948

Box 27

Folder 4

Resident's Club

1949

Box 27

Folder 5

Resident's Club

1950

Box 27

Folder 6

Resident's Club

1951

Box 27

Folder 7

Resident's Club

1952

Box 28

1

General Ledger

1918-1919

Box 28

2

General Ledger

1919

Box 28

3

General Ledger

1921

Box 28

4

Payroll Book

1950-1951

Addition

None.

Processing information

Kaia L. Densch, June 12, 1997.

Conditions governing access

The Financial Records may be consulted only with the permission of the University Archivist.

Acquisition information

These records have been separated from Accession #90-160, donated to the University Archives by the Northwestern University Settlement via Executive Director, Ron Manderschied, and Doris Overboe on October 15, 1990.

Box 29

Folder 1

Ledger

1934-1937

Box 29

Folder 2

Ledger

1938

Box 29

Folder 3

Ledger

1939

Box 29

Folder 4

Ledger

1940

Box 29

Folder 5

Ledger

1941

Box 29

Folder 6

Ledger

1942

Box 29

Folder 7

Ledger

1944

Box 29

Folder 8

Ledger

1945

Box 29

Folder 9

Ledger

1946

Box 29

Folder 10

Ledger

1947

Box 29

Folder 11

Ledger

1948-1949

Box 29

Folder 12

Ledger

1951-1952

Box 29

Folder 13

Ledger

1981-1985

Box 29

Folder 14

Residents Club

1955-1956

Box 29

Folder 15

Residents Club

1966